Casual Secretary

Job Title:            Casual Secretary
Job Type:            This posting is for establishing a casual supply list for existing and future coverage needs (required to be
                                   available to work a minimum of three (3) days per week)
Salary:                  $26.22 per hour
Location:           Peterborough, Northumberland, and Clarington Regions
                                  (to view the schools in these locations click here). 
Closing Date:   February 13, 2026, at 12:00PM

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Who We Are:

The Kawartha Pine Ridge District School Board (KPR) offers a world-class education for approximately 36,000 students in 89 schools. Spanning over 7,000 square kilometers, across diverse rural and urban communities in southeastern Ontario, KPR serves the Municipality of Clarington, Northumberland and Peterborough Counties, and City of Quinte West/Murray Ward.

The Board is situated on the traditional territory of the Michi Saagiig Anishinaabeg people, serving three vibrant Indigenous communities which include Alderville First Nation, Curve Lake First Nation and Hiawatha First Nation.

Today, the Kawartha Pine Ridge school district is home to many First Nations, Métis and Inuit peoples and we acknowledge the contributions and accomplishments of all Indigenous people across Turtle Island, current and throughout history.

All positions in the Kawartha Pine Ridge District School Board support the school's priority of student achievement and the Boards mission to educate our students to excel in learning, to succeed in life and to enrich our communities.

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Main Responsibilities:

The purpose of the Casual Secretary position is to provide clerical expertise and administrative support to ensure the efficient operation of the school office. This role also delivers responsive customer service to students, staff, and the school community, contributing to a welcoming and safe school environment.

• Provide clerical expertise to school administration, staff, and the school community by supporting school correspondence and communication, filing and maintaining documentation/records, providing reports, and updating calendars, in accordance with administrative procedures and board retention policies.
• Provide front office support by answering phones, greeting and assisting students, staff, and visitors, accepting deliveries and student items, and addressing inquiries promptly to support the daily operations of the school. 
• Monitor and record daily student attendance to ensure accurate and complete records in accordance with school board policies and attendance procedures.
• Process student admissions, transfers, and demits by verifying registration documents, confirming school eligibility, notifying appropriate staff, and coordinating document transfers.
• Assist staff, students, and school community members with gaining access to and troubleshooting various online school application systems, referring significant issues to Information Communication Technology (ICT) for further support.
• Maintain emergency bags with all required items/documents to ensure bags are up to date in the event of an emergency.
• Troubleshoot and maintain photocopiers and printers to ensure functionality and refer concerns to ICT department and/or vendor.
• Support bus planning by verifying student and route information using appropriate bus management system/platform.
• Assist teachers with trip planning including supporting bus bookings and appropriate documentation.
• Update and maintain online student records using the appropriate student information system to ensure accurate and current data.
• Coordinate school office supply and equipment orders by using applicable ordering and/or inventory systems in accordance with board purchasing policies and administrative guidance.
• Provide volunteers with support related to criminal record checks and update volunteer management system to ensure compliance with board volunteer policies.
• Assist with entering school permits to support after school use and liaise with Community Use of Schools department as appropriate.
• Collaborate with administrators to organize student medication and documents related to plans of care ensuring secure storage within the office.
• Support with tasks related to graduation preparation under the direction of school administration.
• Assist administration in coordinating with public health units (i.e. immunization records, screenings, scheduling visits) to support the Ministry of Education and board requirements.
• Assist with coordinating school photo day logistics by generating reports, uploading student photos, and distributing photo proofs/orders to ensure an organized and efficient process.
• Record student injuries and submit appropriate reports for major incidents under the direction of administration to ensure accurate documentation is maintained.
• Create and maintain Ontario Student Records (OSR), for new and existing students, respond to requests for information, and/or transfers of student records.
• Other duties as assigned by school administrators.
  
  

• Completed Secondary School Diploma or equivalent years of experience.
• Minimum six (6) months of experience in office administration.
• Intermediate level computer skills in word processing, spreadsheets, and databases.
  
• A Police Record Check with Vulnerable Sector Search (VSS) and Pardoned Sexual Offenders Database Search dated within six (6) months prior to the date of hire, is a requirement for employment.
  
  

Skills and Competencies:

• Demonstrated ability to work effectively as part of a team and willingly assist colleagues and contribute to group goals.
• Maintains a high standard for accuracy and quality in work; proactively identifies and corrects errors to enhance overall outcomes.
• Demonstrates a strong understanding of and commitment to maintaining confidentiality.
• Responds to changes in priorities or unexpected challenges with flexibility and minimal disruption to workflow.
• Demonstrates strong organizational skills to efficiently manage multiple tasks, schedules to meet deadlines in a fast-paced environment.
• Demonstrates a strong commitment to the Board’s mission to educate students to excel in learning, succeed in life, and enrich communities.
• Builds positive relationships through empathetic communication and respectful interactions with students, colleagues, and school community members.
• Committed to a culture of continuous improvement and service excellence.
  
  

Effort and Working Conditions:

• Primarily office-based work environment with frequent interruptions, requiring the ability to shift between tasks and manage competing priorities.
• Moderate pressure to meet deadlines and handle interactions that may be challenging.
• Tasks involve moderate visual exertion and keyboard use, including activities such as data entry and financial tracking.
• Moderate lifting and handling of materials, including boxes of paper, deliveries, and student records.
• Moderate exposure to bodily fluids, illness, and/or allergens due to in-person contact with students and/or staff.
• Some travel may be required.

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Recruitment Process:

• Stage 1 – Application: Interested applicants are invited to submit their application by the deadline as per the How to Apply section below. Applications will be reviewed by Human Resources. 
• Stage 2 – Assessment: Applicants selected to move forward  will be invited to complete a computer-based assessment on February 12, 13, 17, 19, or 20.
• Stage 3 – Interview: Candidates who are successful in the assessment stage will be invited to schedule an in-person interview on February 24 or March 5.
• Stage 4 – References: Following the interview, reference checks will be completed for successful candidates. 
• Stage 5 – Offer of Employment & Onboarding: Successful candidates will receive an offer of employment with an anticipated start date of March 23. Please note that mandatory training for this position will take place on March 23 and March 30. This onboarding is required for the role and is not offered on a regular basis; therefore, availability to attend is expected.

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To be considered for this opportunity, interested applicants are invited to submit the following documents through our online portal, Apply to Education (ATE), by the closing date.

• Cover Letter : An introduction to express your interest in the position, highlighting your qualifications and experience as it relates to the role. 
• Resume : Resumes should be in chronological format and include dates of education background, additional qualifications, and work/volunteer experience.
• Supervisory References: Must include two (2) professional references who have supervised or managed you in the last five (5) years (please note: we will not contact your references without notifying you in advance). 
• Proof of Completed Education: A copy of your degree, diploma, transcript or completion letter as it relates to the role. This document must show your completion date or anticipated completion date.

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Kawartha Pine Ridge District School Board is committed to a qualified workforce that is representative of the diversity of the people of Ontario and across the communities we serve. We welcome applications from candidates with diverse background and lived experiences as a member of a marginalized group, including but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• Persons with visible and/or invisible (physical and/or mental) disabilities;
• Persons who identify as women; and
• Persons of marginalized sexual orientations, gender identities, and gender expressions.

Kawartha Pine Ridge District School Board is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process please make them known when contacted and we will work with you to meet your needs.

Kawartha Pine Ridge District School Board is an Equal Opportunity Employer. For more information about what this means in our organization, please refer to our website at www.kprschools.ca (see "Careers" section).

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If you have any questions regarding this position, please reach out to careers@kprdsb.ca to discuss further.

We thank you for your application and your interest in working at Kawartha Pine Ridge District School Board, at this time, we will only be contacting candidates who are selected to move forward in the recruitment process.